Administrative Assistant (Plant Barry)

Founded in 1960 by Rudy Gerbus and his brother, Gerbus Bros Construction initially specialized in mass earth moving. In the 1970s, our expertise led us to partner with local power plants to address the environmental challenges of fly ash management. This collaboration gave birth to Trans Ash.

At Trans Ash, we are committed to providing innovative and environmentally responsible solutions for handling fly ash. We specialize in creating lined landfills that safely contain processed ash, ensuring the highest standards of environmental safety for our energy clients.

This full-time position is located at the Southern Company Barry Steam Station located in Mobile, Alabama. 

Join our team and be part of a company that values reliability, accountability, safety, and honesty. Together, we strive to make a positive impact on the environment and the communities we serve.

Pay Information:  

$61,742 - $74,090 / year 

Weekly Pay  

Quarterly Bonus Program 

Benefits: 

• Long term project stability
• Fuel Cost Assistance
• Paid Vacation, Personal and Sick Days 
• Comprehensive Health Insurance Options
• Short Term Disability Insurance (Company Paid)
• 401K Savings Plan with Company match
• Dental, Vision, and Long-Term Disability Options
• Annual Boot allowance (Up to $200 reimbursement)
• Prescription Safety Glasses (Up to $250 reimbursement)
• Identity Theft Protection Option

Schedule

• Full time (average 50 hours / week)
• Monday - Friday
• Day shift

Job Summary:

The Administrative Assistant is responsible for managing all field office processes and related operations reporting for the construction site. This position handles both confidential and time-sensitive information using multiple software applications. Areas of responsibility include but are not limited to facilitating personnel records, employee onboarding, training records, safety records, timesheets, employee communications, ordering supplies/materials, auditing invoices, and reporting on project status and work completion. Must be able to read, understand, and accurately interpret company and/or customers policies and rules and use discretion to ensure compliance with contracts and/or applicable laws. This role works very closely with all site personnel, corporate staff, and other third-party members and is expected to demonstrate professionalism in all interactions.

Essential Functions:

• Log equipment hours.
• Check, code, and enter timesheets.
• File daily paperwork and reports.
• Update emergency phone list.
• Maintain equipment qualification matrix.
• Track and properly document employee requests for time off.
• Input all collected information on the observation report.
• Input information collected on a ride-along report.
• Attend and document safety meetings and maintain records on safety action items.
• Facilitate the random drug testing process for compliance.
• Order office supplies.
• Onboarding of new employees
• Help employees with benefits paperwork and other HR-related topics.
• Liaison for site employees with the corporate staff  
• Contact potential new employees and set up interviews and drug tests.
• Maintain employee onboarding report.
• Maintain Vendor registration log.
• Submit terminated employee’s paperwork.
• Assist Managers and supervisors with special requests as needed.
• Maintain employee contact list and send out communication texts to employees when information needs to be distributed when not on-site (office closing, etc.)
• Create training documents and administration procedures.
• Email paperwork for employees to HR (expense reports, PTO requests, boot reimbursement, etc.)
• Daily Force report for Southern Company
• Develop presentations for customer meetings.
• Coordinate onsite and offsite events.
• Other duties as assigned.

Job Requirements and Qualifications

Experience:

• Minimum of 3 to 5 years of experience in a similar role.
• Experience managing and prioritizing multiple responsibilities and deadlines.
• HRIS experience (Experience with Vista or Keystyle is a plus).

Education/ Certification:

• High School diploma or equivalent required.
• BA in business or related field preferred.

Skills:

• Must be proficient in Microsoft Office Suite and related software.
• Exceptional organizational and follow-up skills.
• Proven ability to be a flexible and dependable team player.
• Effective in both verbal and written communication.
• Payroll experience is a plus.

Other Information:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access all areas of the facility to determine needs.
• May require some travel.
• Must be able to work in a construction environment.
• Must have a valid driver’s license.
• Be at least 18 years of age.
• Must be able to successfully pass a MVR, background check, and drug test (including THC).

Equal Opportunity Employer:

Trans Ash is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. 

We provide reasonable accommodations to qualified individuals with disabilities or based on religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email jobs@transash.com.

Pay Transparency Nondiscrimination Provision:

Trans Ash, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint to charge, (b) in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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