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Administrative Assistant (Roxboro Power Station)

Semora, North Carolina 27343

Founded in 1960, Trans Ash is a rapidly growing civil land construction & environmental company. Due to project growth, we are adding an Administrative Assistant to our team!

Benefits:

Trans Ash offers long-term construction project stability. 

Trans Ash offers an excellent team culture and professional growth opportunities.

Our benefits package includes the following:

  • Medical -- High Deductible or PPO Plans Available.
  • Short- & Long-Term Disability -- Company paid.
  • Paid Time Off -- Accrual starts day 1.
  • 401K Plan -- Company matching starts after 60 days & fully vested after 1 year.
  • Life Insurance -- Company paid.
  • Quarterly Bonus Program
  • Dental and Vision Insurances.
  • Monthly gas expense adjustment.
  • Boot allowance -- Company paid – up to $200 yearly allowance.
  • Prescription Safety Glasses -- Company paid – up to $250 every other year.

Job Summary

The Administrative Assistant is responsible for managing all field office processes and related operations reporting for the construction site. This position handles both confidential and time-sensitive information using multiple software applications. Areas of responsibility include but are not limited to facilitating personnel records, employee onboarding, training records, safety records, timesheets, employee communications, ordering supplies/materials, auditing invoices, and reporting on project status and work completion. This role works very closely with all site personnel, corporate staff, and other third-party members and is expected to demonstrate professionalism in all interactions.

Essential Functions:

  • Produce dredge log and daily report
  • Log equipment hours
  • Check and code timesheets
  • Compile tonnage transaction log
  • File daily paperwork and reports
  • Update emergency phone list
  • Match billing to Heavy Job true-up
  • Maintain equipment qualification matrix
  • Maintain expiring Powersafe / CCS
  • Track and properly document employee requests for time off
  • Input all collected information on the observation report
  • Input information collected on a ride-along report
  • Attend and document safety meetings and maintain records on safety action items
  • Monthly/Yearly JTD tonnage log.
  • Facilitate the random drug testing process for compliance
  • Create monthly observation summary report & table
  • Create a monthly ride along report
  • Update Sutton P6 Production Graph
  • Order office supplies
  • Shop for office necessities as needed (coffee, toilet paper, paper towels, soap, etc.)
  • Onboarding of new employees
  • Administer Powersafe for new employees & annual recertification
  • Program radios and maintain radio logs
  • Help employees with benefits paperwork and other HR-related topics
  • Liaison for site employees with the corporate staff  
  • Contact potential new employees set up interviews and drug tests
  • Maintain employee onboarding report
  • Back up for daily employee onsite report for Duke
  • Maintain Vendor registration log
  • Submit terminated employees
  • Create monthly observation summary report & table
  • Assist Managers & Supervisors with special requests as needed
  • Maintain employee contact list and send out communication texts to employees when information needs to be distributed when not on-site (office closing, etc.)
  • Create training documents and administration procedures
  • Email paperwork for employees to HR (expense reports, PTO requests, boot reimbursement, etc.)

Job Requirements and Qualifications

Education:

  • Minimum high school diploma.
  • College degree or specialized training in a relevant field preferred (or equivalent combination of education and/or work experience). 

Training Requirements:

  • Trans Ash will provide necessary safety training for the job. 

Skill Requirements:

  • Must be proficient in Microsoft Office Suite and related software.

Knowledge Requirements:

  • HRIS experience (Experience with Vista or Keystyle is a plus).
  • Exceptional organizational and follow-up skills.
  • Proven ability to be a flexible and dependable team player.
  • Effective in both verbal and written communication.
  • Payroll experience is a plus.

Experience:

  • A minimum of 3 years of Administrative or HR experience. 
  • Candidates with a PHR or CP certification are highly desirable. 
  • Minimum of three to five years of experience in a similar role.
  • Experience managing and prioritizing multiple responsibilities and deadlines.
  • Computer experience required.

Other Information

Physical Requirements:

    • Prolonged periods of sitting at a desk and working on a computer.
    • Must be able to lift up to 15 pounds at times.
    • Must be able to access all areas of the facility to determine needs.
    • May require travel.

Trans Ash is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We provide equal opportunity to all qualified individuals with disabilities and disabled veterans. In keeping with this commitment, we strive to ensure that our application process is accessible to everyone.

If you are an individual with a disability or a disabled veteran who has an accommodation request, please:

  1. Call us at (513) 733-4770 or email hr@transash.com
  2. Request to speak to Human Resources and state the reason for your call
  3. If requested to leave a message, include the Job Posting Title for the position in which you are applying

Pay Transparency Nondiscrimination Provision:

Trans Ash, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint to charge, (b) in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

 

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources by calling (513) 733-4770 or emailing HR@transash.com

Equal Opportunity Employer, including disabled and veterans.

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